Client Communication

Delay in Time plan

There has been a delay in my timeplan as I hope to be able to be filming the documentary video and promotional video by today. The planning for the video has been fully completed in the form of sticky notes in a notebook. The parental letter at first was written in view of the teachers but after discussion with them we have decided to change it to be written from ourselves this way the parents will know clearly what is going to happen and why we are doing it which is to promote the program. We have now sent it and hopefully our clients will hand it to parents so we could be up and filming soon. Because of the delay in filming we hope we can film in a shorter period or we would have to be running late into our timetable.

Sony Vegas effects

In the documentary video, I have almost completely finished designing the layout of the documentary video and decided that the effects I use on it must be simple, attractive and not too flashy. After a quick run through of transitions for words I have decided on 4 effects to stick with they are:

• Cross Blur A/B
• Cross Pixelate A/B
• Linear wipe top left diagonal, soft edge
• Slide in, left-right

All these effects are to be found in Sony Vegas. The sticky- notes plan I am writing on is aimed to be able to have many annotations that simply the person reading it would be able to just pick it up and work from it easily even if they don't know ho to use the program.

Design Work

The timeplan and the final confirmation has been completed now and I can now get on with design work. To start with I should first start designing the video documentary, promotional video and also the leaflet. To design the outline of our video documentary I am going to use word to make a list of different scenes in the order they should appear in the video. They are put in chronological order and in each scene would be annotated with detail specifying what is happening, the editing that needs to be done and also effects etc. The documentary and promotional video I would mainly just use hand drawn images to show the scenes as it is much easier than drawing images on the computer. The leaflet design work could be done on the computer and this time I plan to use prezi and add parts and annotations to a blank in design document and each description would be about what exactly it should include which includes images and texts.

Parental Letter

Today I have been working on the parental letter that is to be used to ask for parents to allow their children to appear in the documentary video. This letter would not include just plain text that letters usually have but also the Sha Tin College Logo, the Compass Program Logo and also the a banner which we would create and would be unique to each letter from the Compass Program. This banner would include a slogan for the compass program and would have to do with guiding students in the correct path and at the same time like a compass they should be directing them. After brainstorming we feel that the word 'direct' should be included in the slogan because it is a word used well in slogans but also fits in with the specifications of the slogan that we were given. The banner shows to the parents how the Compass Program itself is an entirely separate program on its own not just part of the school. The text would include reasons why we need to include the students in the video which is to show how it is currently running. At the bottom of the letter I would have the signature of both Ms Loebig and Ms Stein. Then would be a confirmation slip for parents to sign.

Sony Vegas Text effects

During today I have studied on different ways to create both text and intros on the 2 videos I am going to create. The intros and texts for the two videos would be slightly different. On the the documentary there should mainly be the documentary of the students in the program working and also some interviews. Text and intros in that one could be quite simple as it is just aimed at parents to introduce them to program. Adding many flashy text and effects would prove inappropriate for this particular video. The two links I have found as quite good ideas for an intro for the documentary would be :
http://filmmakeriq.com/2010/07/sony-vegas-tutorial-how-to-create-a-fast-simple-intro/












http://www.sonycreativesoftware.com/creating_exciting_text_in_vegas_pro_8














For the promotional video I have found 3 intros that I felt could be quite attractive to viewers



http://www.youtube.com/watch?v=dembi0WFv1g













http://www.youtube.com/watch?v=DecWm90HsW0













http://www.youtube.com/watch?v=PHsQRkMYyGM












The first 2 intros that could be used for the promotional video are similar, both cloud effects. This gives quite a mysterious feel as if someone is about to discover something. The last effect is the one I like best. Where the text is right now could be the words of the Compass Program. It is a good promotional introduction.

Compass Program Documentary Video

To begin on the documentary video we would first need to send newsletters to parents notifying them about us filming their children. This is because they each have their own confidentiality to be able to refuse letting their children appearing in the video. To create this I will simply first use Microsoft Word to type up the data needed to be included in the newsletter. This includes what their children are going to participate in and also how the video is going to be used and why they are needed. Typing the text up is quite simple job but what we want to add is a distinctive letter heading for the compass program. We are going to use photoshop or Xara to create a distinctive banner for newsletters from the Compass Program. This shows that the compass is a large project not just a small program connected to school. To send the letters out we can use the feature mail- merge. I have studied this before but forgot how to do it. I have gone on the internet and found many tutorials for different word softwares of how to mail merge. On the left is a screenshot of the tutorial to mail merge on Microsoft Word.